Administrative Assistant
- Job Title
- Administrative Assistant
- Job ID
- 27740751
- Work From Home
- Yes
- Work Remote
- Yes
- Location
- Work From Home Remote
- Other Location
- Description
-
Come grow with us! Medrina has been voted one of the fastest growing companies this year and 92% of our employees feel we are the Best Place To Work! This is a completely remote role supporting our national teams together with another Administrative Assistant. Candidates need to reside and operate in the central time zone. This is a full-time, hourly position offering $22 per hour. This role comes with a robust benefits package including 15 days of vacation, 7 paid holidays and 5 sick days annually. Group benefits, which begin day one, include health/dental/vision, employer paid life insurance, as well as eligibility for 401(k) with a company match after 6 months of service plus more.
Job Summary:
The Administrative Assistant facilitates the efficient operation of multiple departments by performing a variety of clerical and administrative tasks virtually in remote setting. The Administrative Assistant reports to the Director of Human Resources while also working directly with leaders of the Legal, Business Development and Clinical Operations teams. This is a full-time remote role working 40 hours per week and requires flexibility within the work schedule. Typical work hours are Monday–Friday, 1–2 hours on Saturday or Sunday, and some holidays. This role requires flexibility to shift hours, if necessary, and availability for occasional travel quarterly for in-person meetings at our Chicago office or other locations nationwide.
Essential Duties and Responsibilities:- Manage phone line messages virtually: route messages, screening when necessary to appropriate individuals. Respond and follow up on messages with callers.
- Manage company mailboxes, email and fax lines.
- Assist our medical providers with documents.
- Obtain document signatures via digital signature services like Adobe and DocuSign.
- Maintain digital filing systems and save documents in appropriate folders.
- Respond to internal and external record requests and audits. Retrieve information as requested from records and other related documents.
- Conduct monthly audits for various teams utilizing online databases, recording and communicating the results.
- Order and maintain office supplies (uniforms, business cards, gifts & etc.) and communicate with various vendors.
- Maintain a system for recording and tracking expenses.
- Respond to and resolve administrative inquiries and questions.
- Conduct independent research and provide information.
- Coordinate and schedule travel, meetings, conferences, and appointments.
- Prepare agendas and schedules for meetings.
- Attend weekly staff team meetings as well as weekly 1:1 meeting with the manager via MS Teams
- Perform other administrative duties as assigned.
- 5 years of experience in an administrative role and minimum of 2 years of experience supporting multiple units/departments. Administrative experience in supporting medical providers is preferred.
- Proficient in Adobe Sign and Microsoft Office Suite such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
- Proficiency with web search engines.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently as well as with remote teams.
- High school diploma or GED.
- Prolong periods of sitting and/or standing
- Working at the computer utilizing monitors, keyboard, and a computer mouse
- Communicating via phone and online video conferencing
- Ability to lift up to 10lbs
- Must have a private workspace to preserve confidentiality.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
