Join our growing team!  The Administrative Assistant facilitates the efficient operation of multiple departments by performing a variety of clerical and administrative tasks virtually in completely remote setting and is expected to work an 8 hours per day schedule Monday – Friday, 8am – 5pm, Central Time Zone.  This is an hourly role with pay of $22/hour.  We offer excellent work/life balance as well as a robust benefits package including immediate health and dental coverages, 401(k) plan with a company match, life insurance, 15 days of vacation, paid sick days, 7 paid holidays, HSA, FSA, and more. 

Summary of Job Responsibilities:

• Manage phone lines messages virtually:  route messages, screening when necessary to appropriate individuals.  Follow up on messages with callers.
• Respond to requests within the same day and within 24 hours.
• Manage company mailboxes and disbursement inquiries.
• Obtain document signatures via digital signature services like Adobe and DocuSign.
• Maintains digital filing systems and saves documents in appropriate folders.
• Retrieves information as requested from records and other related documents.
• Conducts monthly audits for various teams.
• Orders and maintain office supplies (uniforms, business cards, gifts & etc.) and communicate with various vendors.
• Maintains a system for recording and tracking expenses.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, conferences, and appointments.
• Prepares agendas and schedules for meetings.
• Attends weekly staff meetings as well as weekly 1:1 meeting
• Performs other administrative duties as assigned.

Job Requirements: 

• 3 years of experience in an administrative role and minimum of 2 years of experience supporting multiple units/departments. 
• Proficiency in Adobe, Adobe Sign and Microsoft Office Suite such as Word, Excel, PowerPoint, and Outlook (no training will be provided).
• Advanced organizational skills, follow-through skills and strong attention to detail.
• Excellent verbal and written communication skills, interpersonal and customer service skills.
• Strong initiative and ability to work independently.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Working availability for business hours in Central and Eastern time zones.